13102 – Payroll administrators



13102 – Payroll administrators
Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the public and private sectors.

Index of titles
Account records clerk - payroll
Assistant paymaster
Benefits and pension plan officer
Benefits officer - payroll administration
Pay accounts clerk
Pay advisor
Pay and benefits administrator
Pay and benefits clerk
Pay clerk
Pay verifier
Payroll administrator
Payroll clerk
Payroll machine operator
Payroll officer
Payroll technician
Salary administration officer
Superannuation clerk - government
Timekeeper - payroll


Main duties
This group performs some or all of the following duties:
Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
Provide information on payroll matters, benefit plans and collective agreement provisions
Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
Prepare and balance period-end reports and reconcile issued payrolls to bank statements
Identify and resolve payroll discrepancies
May be responsible for the development or implementation of payroll policies, procedures or processes.


Employment requirements
Completion of secondary school is usually required.
Completion of college or other courses in accounting, bookkeeping or payroll administration or experience in payroll administration is usually required.
Payroll association certification may be required.
Experience using a payroll system or software may be required.


Additional information
Progression to supervisory positions is possible with experience.


Human resources and recruitment officers (12101)
Benefits officer - government services (in 12104 Employment insurance and revenue officers)
Personnel clerks (14102)
Payroll clerk supervisor (in 12011 Supervisors, finance and insurance office workers )