12103 – Conference and event planners



12103 – Conference and event planners
Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.



Index of titles
Conference and meeting planner
Conference coordinator
Conference organizer
Conference planner
Conference services officer
Convention and special events planner
Convention coordinator
Convention planner
Convention planning services officer
Event coordinator
Event planner
Exhibition coordinator
Festival organizer
Meeting coordinator
Meeting planner
Social events coordinator
Special events coordinator
Special events organizer
Special events planner
Special events program planner
Trade show organizer
Trade show planner


Main duties
This group performs some or all of the following duties:
Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
Organize registration of participants, prepare programs and promotional material, and publicize events
Plan entertainment and social gatherings for participants
Hire, train and supervise support staff required for events
Ensure compliance with required by-laws
Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.


Employment requirements
A university degree or college diploma in business, tourism or hospitality administration is usually required.
Several years of experience in hospitality or tourism administration or in public relations are usually required and may substitute for formal education requirements.
Certification relating to special events, meetings or conference management may be required.


Additional information

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